Job descriptions for volunteer board positions

OPEN POSITIONS FOR THE 2025 SEASON  /  Position descriptions and responsibilities 

TOTAL LIST OF POSITIONS UP FOR ELECTION AT AGM   (THE ONES IN BOLD ARE STILL IN NEED OF VOLUNTEERS)

Executive Board Members (2 year terms)

• Vice President 
• Registrar     
• Treasurer

Age Division Directors          (1 year term)

• U7 & U9 Director       U11 Director      U13 Director       U15 Director         U17 Director
• U11 & U15 Female Director      U15 & U17 Female Director 

General Board Members (1 year term)

• Social Media/webmaster
• Communications/Marketing
• Equipment Director
• Merchandise Director
• Coaching Development Director
• Teams & Managers -communications director
• Tournament Chair - Titans Classic
• Tournament Chair - Rock The North
• Volunteer/Bingo Chairperson 

 Position descriptions and responsibilities 

Vice President

• Must have been a Titans board member for 1 year previous to being nominated
• Attend (full day) pre season planning meetings at the GELC if president is unable
• Attend regular meetings at GELC with other clubs if president is unable
• Attend Titans board meetings ( aprox one a month Jan- July ) 

• Inform Titans board of updates from GELC/ ALA and season information
• Create and oversee sub committees as needed for the Titans

• Work with board members to create come try it events and lacrosse promotions
• Coordinate communications to the membership - review communications
• Receive feedback from surveys and coach reviews
• Attend Titan discipline committee meetings at GELC

Registrar

• Responsible for setting up the registration system for the season and opening registration when it goes live. 
• Set up the questions and acknowledgments for the registration page
• During the registration, this person is available to help with any registration questions, while governing that all registrations that come in fulfill the criteria for a player to play within our club guidelines
• Monitor the registrations for incoming or outgoing player transfers
• Monitor the staff registrations, executive registrations and other volunteer registrations to confirm the required CRC’s, VCRC’s etc are completed and attached.
• Work hand in hand with the treasurer to make sure all payments are processed from the registrations. 
• Coordinate the credits/discounts to be attached to any player registrations with the treasurer according to the bylaws.
• Responsible for canceling any registrations due to injury or any other issues.
• Responsible for closing and shut down the registrations for the year once the cut off has occurred. 
• • Sync teams from registrations to the website
  • Send login/app info to teams
  • Tie-In login information with GELC (syncs our teams with the GELC)

  Treasurer

• Create a budget for the next season
• Report on current financials
• Manage payments for season 
• Collect and disburse funds
• Maintain accurate financial records
• Record keeping with GELC for floor rentals and ref's
• Record keeping for payments to ALA and GELC for teams fees each season
• Maintaining payment system for events (equipment and app)
• Financial reporting for annual return - under the AB societies act
• Attends board meetings and updates the board with budget and financial reporting

Division Directors

There is one Director for each of the Association’s age group divisions:  We are currently seeking 2 division directors for the Female divisions

Div Director for Female U11& U13

Div Director for Female U15 & U17. 

The Director is responsible for the organization, implementation, disciplinary actions and oversight of the lacrosse program in their respective division.  Duties include but are not limited to: 

• PRE season
• Receive the names of coaches who have applied to your division from the Coach Development Director
• Review the number of registrations to see how many potential teams you may have to create
• Review any friend requests (only divisions 7U and 9U)
• Update your division tab on the web page with preseason information
• Promote the sport of lacrosse and encourage new and returning registrants
• • help to run drop-in sessions and come try it events - create content or drills etc.
  • help coordinate coaches and find volunteers for drop in floor times and come try it events
• Liaise with the Registrar to determine registration numbers and the number of teams required. 
• Liaise with the Evaluation Coordinator to ensure effective evaluation of players
• Work with the evaluations team to create the teams for the season
• Recruit coaches for each team in the division, in consultation with the Coaching Development Director. Directors do not get to hire or fire coaches.  This only occurs with specific direction from the board or CDC
• Coordinates with Equipment Manager to ensure teams have adequate equipment and jerseys 
• Acts as the primary contact and communicator for division level -parents, coaches for information and news of importance from Titans, GELC and ALA, including information and awareness of the festivals and tournaments

Webmaster/Social Media Director  (most of this position can be done from home and online)

• Develops and oversees all website and social media operations of the Association including but not limited to the use of Association team microsites.
• Update/maintain website
• Social media - promoting for the season, supporting the club and teams throughout the season, promoting and helping to grow the game of lacrosse (supporting Juniors, Majors, etc.)
• Attend board meetings and share ideas for promoting the growth of the game

Communications/Marketing  (most of this position can be done from home and online)

• Develops marketing materials for the Association in consultation with the Executive.
• Identifies marketing and/or sponsorship opportunities.
• Create and distribute a monthly newsletter during regular season
• Respond to emails directed to the webpage or redirect to the proper board member
• Coordinate with Strathcona County Connect to posting online ads
• Submit ads for Strathcona Rec Guide (2 x a year)
• Order county signs for season come try it events and registrations
• Prepare and distribute mass communication/email to membership as needed pre-season and throughout the season (usually directed by the President/Vice President/Division Directors)
• Support membership using RAMP (coaches, managers, parents)
• General communications with the board, organize google drive and emails as needed
• Attend board meetings and share ideas for better communication and marketing

Tournament Chair x2  (Rock the North Female Tournament & Titans Classic Tournament)

• Coordinates all Association tournaments as directed by the Executive Committee including ensuring all permitting, and budgeting. 
• Organizes and controls a Tournament Committee for each Division in consultation with the Division Director regarding items specifically related to the Division in question. 
• Inventories all Association assets related to the tournament annually to ensure they are safely returned to the cases and/or repaired as necessary. 
• Attends the board meetings and updates the board with tournament progress

 Merchandise Director

• Responsible for all administrative matters regarding merchandise the club is selling 
• Maintains an inventory of club merchandise
• Works with local supplier for orders
• Coordinate with online store for merchandise
• Coordinates with teams to order logo merchandise with approved logo
• Coordinate with tournament chair to order merchandise with logos
• Prepares orders for upcoming seasons (shorts, etc)
• Attends the board meetings and updates the board 

More nominations are welcome.  If more than 1 volunteer is nominated for a position, there will be a vote at the AGM.

 Any questions can be directed to to Rene Couturier, President at president@sherwoodparktitans.ca